Enhancing Workplace Efficiency and Health: Transforming your workday with ergonomics
RobRob
8th Aug 2025
5 min read (823 words)
In today's work environments, where employees often spend hours in front of screens, the importance of ergonomics is often overlooked. The science of designing workspaces to fit the needs of the user (ergonomics) plays a vital role in preventing discomfort and injury. Poor practices, particularly in monitor placement, can lead to a range of musculoskeletal disorders (MSDs) such as neck pain, back pain, and repetitive strain injuries (RSIs). These conditions not only affect the well-being of employees but also result in decreased productivity and increased absenteeism.
Monitor placement
One of the key elements of an ergonomic workspace is the correct placement of computer monitors. Nearly 90% of office workers experience discomfort related to their workstation setup, with improper monitor placement being a significant contributor. The positioning of the monitor is critical; it should be at eye level, about an arm's length away, and directly in front of the user to prevent unnecessary strain on the neck and eyes.
Not only do they improve posture and reduce eye strain, but the use of additional monitors or dual-screen setups has also been shown to enhance productivity. With more screen space, employees can manage multiple tasks more efficiently without constantly switching between tabs or applications. This setup is particularly beneficial for roles that require data analysis, design work, or any task that involves multitasking across various software.
Health impacts?
The health benefits of proper monitor use extend beyond just preventing pain. Correctly positioned monitors support a neutral posture—a posture that feels natural, uses less energy, and places minimal stress on the body. This neutral posture is key to reducing the risk of developing long-term musculoskeletal disorders .
Research has also highlighted significant differences in posture when using different types of workstations. For example, using a laptop or tablet often results in greater neck flexion compared to using a desktop computer. Specifically, using a tablet can increase neck flexion by an average of 16.92° and a laptop by 10.92°, both of which are significantly higher than the 3.24° observed when using a desktop computer in a sitting position. These postures can place additional strain on the neck and shoulders, leading to discomfort and potential long-term health issues.
Whatsmore, the study found that using a tablet increased shoulder elevation by 10.29 mm on the right side and 11.61 mm on the left side, compared to sitting with a desktop. Laptop users also exhibited increased shoulder elevation, though to a slightly lesser extent, with 7.36 mm on the right side and 6.26 mm on the left side. These changes indicate a higher likelihood of muscle strain and discomfort over time.
Solutions for modern workspaces
To combat the negative impacts of poor ergonomics, many workplaces are adopting solutions such as standing desks and adjustable monitor arms. These tools allow users to alternate between sitting and standing throughout the day, encouraging voluntary motion that is less tiring than remaining in a static position. This approach reduces the risks associated with prolonged sitting, improves overall circulation and alertness.
For employees working from laptops, the use of an external monitor can transform their setup into a more ergonomically sound workstation. A laptop screen alone is often too small and positioned too low, forcing users into awkward postures that can lead to discomfort. By elevating the laptop screen and using an external keyboard and mouse, users can maintain a more ergonomic setup, thereby reducing the risk of strain injuries.
The business case for ergonomics
The benefits of ergonomic workspaces extend beyond physical health. A well-designed ergonomic workspace can significantly impact employee satisfaction and morale. When employees feel comfortable and supported in their work environment, they are more likely to be engaged, motivated, and productive. This, in turn, leads to better overall performance and a positive work culture.
Investing in ergonomic solutions can also lead to substantial cost savings for businesses. By reducing the incidence of work-related injuries and illnesses, companies can decrease healthcare costs, reduce absenteeism, and improve employee retention. In fact, studies have shown that businesses that prioritise ergonomics see a return on investment through increased productivity and reduced worker compensation claims.
Next steps
The integration of ergonomic tools like standing desks and adjustable monitor arms can significantly reduce the risk of musculoskeletal disorders and improve productivity. By prioritising ergonomics, businesses can create healthier, more efficient work environments that benefit both employees and the bottom line.
