Can't Decide on a Desk Booking Software? How to Get All Your Essential Features Without Paying for Extras

Choosing the right desk booking software can be crucial for optimising your workspace, enhancing employee experience, and maintaining efficient operations. With numerous options available, finding a solution that meets your specific needs without unnecessary extras is no easy feat. This guide outlines some of the best desk booking software available, their technical advantages, drawbacks, and costs. Our priority at Leanspace is providing you with options that leave you paying the bare minimum for the services you need and no more. Here is our unbiased guide to our favourites for different situations.

1. Skedda

Skedda is an elegant online booking system for desks and other office spaces. It offers a dynamic calendar view and automation tools, making it easy to manage bookings without manual intervention.

Features:

• Dynamic Calendar: Unique views such as day, month, list, grid, and map.
• Automation Tools: Set up settings and suggestions to streamline booking.
• Permissions and Restrictions: Control who can book desks and when.
• Interactive Floor Plans: Easy navigation with maps and directions.

Advantages:

• Free version available.
• Highly customisable and easy to set up.

Drawbacks:

• Limited advanced features compared to premium solutions.

Cost: Free for basic features; premium plans available for additional functionalities.

2. Robin

Robin's desk management and reservation software is designed to streamline the process of booking workspaces and managing office layouts. It's known for its user-friendly interface and robust integration capabilities, making it a popular choice among businesses transitioning to hybrid work models.

Features:

• User-Friendly Interface: Easy navigation on phones, tablets, laptops, and desktops.
• Integration: Seamless with email, meeting, and collaboration tools like Zoom and Slack.
• Analytics: Provides workplace analytics and reporting for better space utilisation.
• Conference Room Management: Built-in tool for reserving meeting spaces.
• Health Screening: Customisable health screenings and contact tracing features.

Advantages:

• Highly intuitive and user-friendly.
• Strong integration capabilities.
• Comprehensive analytics and reporting.

Drawbacks:

• Higher cost compared to basic systems.

Cost: Subscription-based, with pricing tiers depending on features and number of users.

3. Zonifero

Zonifero is a mobile-first platform designed to help companies optimise their resources and improve productivity in a hybrid workplace. It offers flexible booking options and robust desk management features.

Features:

• Mobile-First Platform: Designed for easy access via smartphones.
• Desk Management: Manage desk availability and set time intervals for reservations.
• QR Codes: For easy desk confirmation and avoiding ghost reservations.
• Neighbourhoods Feature: Group desks by teams or workgroups.

Advantages:

• Flexible booking options.
• Mobile-friendly and easy to use.

Drawbacks:

• May require additional setup for full functionality.

Cost: Flexible pricing based on the number of users and features.

4. YArooms

YArooms is a modern hybrid workplace software tailored to the needs of employees working in flexible models. It provides comprehensive hot desk booking options and real-time office usage visualisation.

Features:

• Capacity Tracking: Monitors room, floor, and building levels.
• Office Map: Real-time office usage visualisation and interaction.
• Desk Properties: Search for desks with specific features.

Advantages:

• Strong focus on safety and capacity management.
• Comprehensive office mapping.

Drawbacks:

• Can be complex to set up initially.

Cost: Subscription-based, with various pricing tiers.

5. Condeco

Condeco offers a desk management and meeting-room system designed to help modern offices manage the transition to flexible work environments. It integrates multiple access methods and supports comprehensive workspace management.

Features:

• Floorplan Software: Create space between employees and manage workspace density.
• Multiple Access Methods: Mobile apps, web, or Microsoft Outlook.
• Desk and Zone Management: Includes fixed, flexible, and bookable desks.

Advantages:

• Integrates with multiple access methods.
• Comprehensive desk and meeting room management.

Drawbacks:

• Higher cost for full feature set.

Cost: Premium pricing, typically higher than basic solutions.

6. Kadence

Kadence is a simple desk booking solution designed for hybrid workplaces. It provides real-time visual maps and touchless mobile check-in features to enhance safety and ease of use.

Features:

• Real-Time Visual Map: Shows available and clean desks.
• Touchless Mobile Check-In: Reduces touchpoints for safety.
• Wayfinding Integration: Helps locate workplaces easily.

Advantages:

• Real-time updates and visual mapping.
• Emphasis on safety and hygiene.

Drawbacks:

• May lack some advanced features found in higher-end solutions.

Cost: Subscription-based, with pricing dependent on features and user numbers.

Conclusion

Selecting the right desk booking software involves balancing your specific needs with available features and costs. By understanding the core functionalities of each platform, you can choose a solution that provides essential features without unnecessary extras. Whether you prioritise user experience, integration, safety, or cost, there is a desk booking software that fits your requirements.

Leanspace can help you find a partner that suits your needs and budget, providing expert guidance and solutions to optimise your desk booking system. Contact us today to learn more about how we can assist you in achieving seamless and efficient desk management for your office space.